Authors - IEEE ICD

DETAILS ABOUT POSTERS AND ORAL PRESENTATIONS

All presentations are with physical attendance to the conference. Registration is required and opens to the presentation of up to two papers.

Oral:

Oral presentations for regular sessions are expected to last 20min, including questions (maximum 15 minutes for the presentation and 5 for the questions). Presenters can use the house style of their institution for slides and provide either a PPT or PDF file. The file should use the format 16:9. The format 4:3 is prohibited, otherwise the slides will be truncated. Each speaker will be asked to upload their presentation by means of a USB memory stick at least 30 minutes prior to the opening of the respective Oral Session.

Poster:

The size of the poster should be A0 (118.9 x 84.1 cm). Please arrange text and figures in vertical order (portrait). Posters fixing utensils will be provided for you to use in fixing your paper on the poster board.

FINAL PAPER AND IEEE COPYRIGHT FORM SUBMISSION

For final paper and IEEE Copyright Form submission please follow the 3 steps detailed below:

1. Copyright notice on final paper

Before creating the PDF version of your final manuscript for upload on Conftool, please add the copyright notice to the bottom of the first page (footer, left-adjusted) of your source document:

– For papers in which all authors are employed by the US government, the copyright notice is: U.S. Government work not protected by U.S. copyright

2. Creating Xplore compatible PDF through PDF eXpress tool

2.A. Create/use your PDF eXpress Account

First-time users should do the following:

1. Click on Create Account

2. Enter the following: 59037X for the Conference ID

your email address

a password

3. Continue to enter information as prompted.

An Online confirmation will be displayed and an email confirmation will be sent verifying your account setup.

Previous users of PDF eXpress need to follow the above steps, but should enter the same password that was used for previous conferences. Verify that your contact information is valid.

2.B Create an IEEE Xplore-compatible PDF of your manuscript

1. Click on “Create new title” button and Upload a PDF for Checking or source file(s) for Conversion; get email confirmation of file receipt.

2. Submitted PDFs are Checked for IEEE Xplore®-compatibility; source file(s) are Converted to IEEE Xplore-compatible PDFs.
– If a PDF is submitted: you will receive an email stating that PDF Passed or Failed the Check. If the PDF check fails, a report is attached to the email. On your account, you can click on “Understanding the PDF Check Report” for solutions.
– If source is submitted: you will receive the IEEE PDF eXpress®-generated PDF as an attachment, and through your IEEE PDF eXpress® account. Review PDF to ensure that it views on screen and prints as you intended.

3. If necessary, revisions may be submitted (PDF or source); return to Step 1.

4. When you have an acceptable IEEE Xplore-compatible PDF, approve this final PDF to the conference by clicking Approve button.

2.C. Upload the IEEE Xplore-compatible PDF of your final manuscript on Conftool

3. Copyright form

Complete and sign the copyright form (eCF) available online on Conftool for your paper.

Please note: If you do not complete a publication agreement with IEEE by means of signing and submitting an IEEE Copyright Form, your paper cannot be published by IEEE on IEEE Xplore.

ABSTRACT SUBMISSION – The website for abstract submission is now closed.

PAPER SUBMISSION

We are pleased to inform you that the Website for Paper submission is now open.

Please download the template provided here to prepare your conference paper. Details of paper format are given in the text. This electronic document is a “live” template and already defines most of the components of your paper [title, text, heads, etc.] in its style sheet.

Papers should be 4 pages maximum in length.
Extra fees will be required if the paper exceeds 4 pages.
The papers should be provided in pdf format. At the final submission stage, IEEE PDF eXpress service will be used to help authors convert and check their papers. However, this is not needed at the submission stage for review. When preparing your paper, take account of the advises given at the abstract reviewing step if any.
Papers will be fully reviewed and acceptance of the abstract does not preclude acceptance of the paper. Reasons for rejection can be lack of significance, insufficient analysis, lack of originality notably if similar work by the authors already published, poor English expression, deviation from template…Please go to: IEEE ICD 2024 – ConfTool Pro – Submissions for the paper submission. A copy of the abstract submission has been done, with as index ID1xxx for abstract IDxxx. Therefore, the data already provided for the Abstracts can be reused. Please be careful to provide exact emails of the co-authors. The e-mail addresses will be used to build the authors list. In case of erroneous emails, multiple lists of papers for a given author may appear.To facilitate the reviewing tasks, we require the authors to respect the deadlines. All papers of accepted abstracts should be submitted online no later than March 15, 2024. Provision of papers in time is necessary to realize reviewing and acceptance notification in time, which opens notably the delivery of invitation letters for Visa purpose. The timing has been built in such a way to respect Visa procedure.

Download the template in .pdf version

Download the template in .docx version

NOTE FOR CONFERENCE ATTENDEES:

For authors who need to apply for a VISA well in advance, they can request an official invitation letter to the registration Chair ([email protected]) after the abstract acceptance. This possibility, however, does not represent a tacit acceptance of the final paper.

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See information under ‘registration’